Article 1 – Definitions.
1.1 Lessor: Yūgen Forest B.V., registered with the Chamber of Commerce under number 85933287
1.2 Tenant: any natural or legal person who rents one or more Locations from Landlord.
1.3 Location(s): one or more locations on the Roggebotstaete estate, Vossemeerdijk 6, 8251 PN in Dronten, the Netherlands, as specified in the agreement.
1.4 Services: support work in the rental of a Venue, such as but not limited to catering.
1.5 Agreement: an agreement concerning the lease of one or more Locations between Landlord and Tenant.
1.6 Written: on paper, via email or WhatsApp message.
Article 2 – Applicability.
2.1 These terms and conditions shall apply to all Landlord’s offers to Tenant and all Agreements between Landlord and Tenant.
2.2 Deviations from these General Terms and Conditions are only valid if the Landlord expressly confirms them In Writing.
2.3 The Agreement is also exclusively governed by Landlord’s House Rules (attached). In case of contradiction between these General Terms and Conditions and the House Rules, the House Rules shall apply.
2.4 General terms and conditions of the Renter are expressly rejected.
Article 3 – Quotes.
3.1 Landlord’s quotations are valid for up to 21 calendar days unless otherwise agreed in Writing, or if the Tenant rejects the quotation within that period.
3.2 Landlord shall be bound if (a) the Written Quotation specifies the Location(s), period and price and (b) Tenant accepts the Quotation unchanged by agreeing in Writing within the period of validity and (c) Tenant has paid to Landlord the full or agreed percentage of the invoice amount.
3.3 If Tenant wishes to make changes to the quotation, Tenant must notify Tenant In Writing. Landlord will send an amended quotation if agreed to the changes. An amended quotation replaces the previous quotation and has a new validity period of 14 calendar days, unless otherwise agreed.
Article 4 – Options
4.1 Before the Tenant requests a quotation or the quotation process is complete, the Landlord may, at the request of the Tenant, provide an option for one or more Locations.
4.2 Only options issued in writing shall be binding on the Landlord. Options are valid for a period of 21 calendar days from the date of issue of the option, unless the Landlord expressly states a different period. If the option period is longer than the offer acceptance period, the option period shall apply for the remainder of the offer period.
4.3 Both the Landlord and the Tenant have the right to terminate the option early, which can only be done in writing.
4.4 If the Lessor wishes to terminate the option prematurely, he is obliged to inform the Renter at least 1 month in advance. This is only possible if the deposit has not yet been paid.
Article 5 – Billing & Payments
5.1 Payments must be made within 14 calendar days of the invoice date to Landlord’s account number as indicated on the invoice, unless a different term is agreed upon in writing.
5.2 Tenant is obliged to:
In case of a rental period later than 12 months after booking: 25% of the total cost for the Venue(s) and Services to be paid as a deposit upon acceptance of the offer, 75% no later than two weeks prior to the event and after the event, any post-calculation/settlement;
In the case of a rental within 12 months of booking: 50% of the total cost for the Venue(s) and Services to be paid as a deposit upon acceptance of the offer, 50% two weeks prior to the event and after the event any post-event billing/settlement;
In the case of a rental within one month of booking: 100% of the total cost for the Venue(s) and Services to be paid upon acceptance of the offer and after the event, any post-calculation/settlement.
5.3 The final invoice mentioned in Article 5.2 shall provide a specification of the Services provided, of a specification on subsequent calculation of the Services provided, as well as a specification of VAT.
5.4 Payment terms are deadlines.
5.5 If no payment has been made within the payment period, the Tenant shall be in default by operation of law. In that case, Tenant shall owe statutory interest as well as extrajudicial collection costs of 15% of the principal amount of the Contract with a minimum of €350.
Article 6 – Changes & Cancellations.
6.1 Cancellation and modification of the Contract by Tenant shall be in writing, clearly stating the offer number.
6.2 The date of cancellation is the date the cancellation is received by Landlord.
6.3 Whole cancellation of the Agreement; with respect to the rental of the Venue(s) and Services:
6.4 If, in the event of cancellation of the Contract, the deposit(s) already received by Landlord from Tenant exceeds the costs to be paid in accordance with Article 6.3, Landlord shall refund Tenant the excess amount paid within 14 calendar days.
6.5 If an Agreement is partially cancelled in relation to the rental of a Location(s) and Services, the percentages mentioned in Article 6.3 (A) will be adjusted proportionately.
6.6 Reduction of the number of guests with settlement of costs in relation to agreed Services is possible only once up to a maximum of 7 working days before the agreed reservation date up to a maximum of 10% of the number of guests.
6.7 If more guests appear on the day of performance of the Agreement than agreed upon, the related costs will be charged on the basis of the data stated in the Agreement. The number of guests determined by or on behalf of the Landlord shall be leading therein.
Article 7 – Location(s).
7.1 It is the Renter’s responsibility to ascertain prior to entering into the Agreement whether the Venue(s) are suitable for the Renter’s intended activity.
7.2 The Location(s) include only the spaces described in the Agreement and the facilities specified therein.
7.3 The Tenant shall not, without the express prior written consent of the Landlord:
7.4 Tenant undertakes not to cause nuisance or inconvenience to Landlord or third parties, including the visitors and residents of the Roggebotstaete estate, and shall ensure that guests and/or staff comply with this obligation.
7.5 The Tenant is aware that the Location(s) are adjacent to the Roggebotzand Silence Area and that it and its guests are bound by a certain maximum noise level, as laid down in the Regulation of the Provincial States of the Province of Flevoland containing rules on the physical living environment 2012, or regulations replacing that Regulation.
7.6 The Tenant is obliged to make the Landlord’s House Rules known to the guests, personnel and/or others involved by it in the rental of the Location(s). Tenant is responsible and jointly and severally liable to Landlord for compliance with the House Rules by itself and the parties mentioned in the previous sentence. Tenant indemnifies Landlord against all third party claims arising from the violation of the House Rules or General Conditions by Tenant, guests, staff or others involved by Tenant in the rental of the Venue(s).
7.7 Landlord reserves the right to address the Tenant in case of violation of the House Rules. If, after an initial warning regarding the violation of the house rules, the violation continues, the Tenant, including her guests and third parties engaged by her, is obliged to leave the Roggebotstaete estate immediately at the Landlord’s first request.
Article 8 – Execution
8.1 The furnishing, use and vacating of the Location(s) by Tenant shall be done in consultation with Landlord.
8.2 Landlord shall at all times have the right to impose further binding regulations in the establishment, use and evacuation of the Location(s) if necessary for public order and safety, on the advice of the fire department, police, mayor or Landlord itself.
8.3 Unless the Tenant has obtained the Landlord’s prior express written consent, the Tenant is not entitled to make any changes to the Location(s) and other areas and (outdoor) grounds.
8.4 The Renter accepts the Location(s) in the condition in which it is located at the start of the rental period. Defects found at the end of the Rental Period shall be deemed to have arisen during the Rental Period, unless the Tenant can plausibly demonstrate that the defects already existed before the start of the Rental Period.
8.5 The Tenant must return the Location(s) vacated and cleaned at the agreed time of termination of the Lease, in accordance with the house rules and in the condition in which the Location(s) was located at the start of the Lease. If Tenant fails to comply with the provisions of this Section 8.5, Landlord reserves the right to recover the related costs from Tenant.
Article 9 – Liability and damages
9.1 Tenant must take all necessary measures before and during the rental period to comply with the rules in these general conditions, the Agreement and the house rules.
9.2 Tenant is required to provide Landlord with accurate and complete written information prior to the rental of the Venue(s) regarding any risks to the Venue(s) and/or Landlord’s good name that may arise from or because of the activities during the rental period. Such risks include, but are not limited to, the visitor profile, the nature of the activities, possible threat or attraction of undesirable behavior, and social or political unrest. If Tenant breaches this information and disclosure obligation, Landlord shall have the right to terminate the Agreement with immediate effect without any liability for damages. Termination of the Agreement shall not affect Tenant’s payment obligation, nor Landlord’s right to recover damages suffered from Tenant.
9.3 The Tenant is liable for damages suffered by third parties as a result of the rental of the Location(s) and the spaces put into use, and indemnifies the Landlord against all third party claims arising from such damages.
9.4 The Tenant is obliged to reimburse the Landlord, upon the Landlord’s first request, for any damage found by the Landlord to the Location(s) and other spaces and locations made available for use, damage to and/or loss of goods belonging to the Landlord or third parties contracted by it, to the extent that such loss and/or damage occurred during the Tenant’s rental of the Location(s).
9.5 Landlord shall not be liable for and Tenant shall indemnify Landlord for claims arising out of injury, illness, damage and/or loss of property and monetary values of Tenant, third parties contracted by it and guests, arising during the rental of the Venue(s) and from any cause whatsoever, except in the case of willful misconduct or gross negligence of Landlord and/or its personnel.
9.6 Landlord shall be liable to Tenant only for damages (i) that are covered by its liability insurance and up to the amount paid by its insurance, plus the amount of its deductible, or (ii) in case of intent or gross negligence of its executives.
Article 10 – Force majeure
In cases of force majeure, circumstances not attributable to Landlord and as a result of which (timely) compliance with the Agreement cannot reasonably be required of Landlord, such as but not limited to (i) extreme weather, (ii) revocation of permits, (iii) restrictive governmental measures, or (iv) national mourning, Landlord shall have the right to rescind the Agreement in whole or in part and/or suspend the performance thereof, without any obligation to pay damages to Tenant. Any deposits will be refunded within 21 calendar days.
Article 11 – Applicable law
All legal relations between Landlord and Tenant shall be governed exclusively by Dutch law.
Article 1 – Definitions.
1.1 Lessor: Yūgen Forest B.V., registered with the Chamber of Commerce under number 85933287
1.2 Tenant: any natural or legal person who rents one or more Locations from Landlord.
1.3 Location(s): one or more locations on the Roggebotstaete estate, Vossemeerdijk 6, 8251 PN in Dronten, the Netherlands, as specified in the agreement.
1.4 Services: support work in the rental of a Venue, such as but not limited to catering.
1.5 Agreement: an agreement concerning the lease of one or more Locations between Landlord and Tenant.
1.6 Written: on paper, via email or WhatsApp message.
Article 2 – Applicability.
2.1 These terms and conditions shall apply to all Landlord’s offers to Tenant and all Agreements between Landlord and Tenant.
2.2 Deviations from these General Terms and Conditions are only valid if the Landlord expressly confirms them In Writing.
2.3 The Agreement is also exclusively governed by Landlord’s House Rules (attached). In case of contradiction between these General Terms and Conditions and the House Rules, the House Rules shall apply.
2.4 General terms and conditions of the Renter are expressly rejected.
Article 3 – Quotes.
3.1 Landlord’s quotations are valid for up to 21 calendar days unless otherwise agreed in Writing, or if the Tenant rejects the quotation within that period.
3.2 Landlord shall be bound if (a) the Written Quotation specifies the Location(s), period and price and (b) Tenant accepts the Quotation unchanged by agreeing in Writing within the period of validity and (c) Tenant has paid to Landlord the full or agreed percentage of the invoice amount.
3.3 If Tenant wishes to make changes to the quotation, Tenant must notify Tenant In Writing. Landlord will send an amended quotation if agreed to the changes. An amended quotation replaces the previous quotation and has a new validity period of 14 calendar days, unless otherwise agreed.
Article 4 – Options
4.1 Before the Tenant requests a quotation or the quotation process is complete, the Landlord may provide an option for one or more Locations at the request of the Tenant.
4.2 Only options issued in writing shall be binding on the Landlord. Options are valid for a period of 21 calendar days from the date of issue of the option, unless the Landlord expressly states a different period. If the option period is longer than the offer acceptance period, the option period shall apply for the remainder of the offer period.
4.3 Both the Landlord and the Tenant have the right to terminate the option early, which can only be done in writing.
4.4 If the Landlord wishes to terminate the option prematurely, he is obliged to inform the Renter at least 1 month in advance. This is only possible if the deposit has not yet been paid.
Article 5 – Billing & Payments
5.1 Payments must be made within 14 calendar days of the invoice date to Landlord’s account number as indicated on the invoice, unless a different term is agreed upon in writing.
5.2 Tenant is obliged to:
In case of a rental period later than 12 months after booking: 25% of the total cost for the Venue(s) and Services to be paid as a deposit upon acceptance of the offer, 75% no later than two weeks prior to the event and after the event, any post-calculation/settlement;
In the case of a rental within 12 months of booking: 50% of the total cost for the Venue(s) and Services to be paid as a deposit upon acceptance of the offer, 50% two weeks prior to the event and after the event any post-event billing/settlement;
In the case of a rental within one month of booking: 100% of the total cost for the Venue(s) and Services to be paid upon acceptance of the offer and after the event, any post-calculation/settlement.
5.3 The final invoice mentioned in Article 5.2 shall provide a specification of the Services provided, of a specification on subsequent calculation of the Services provided, as well as a specification of VAT.
5.4 Payment terms are deadlines.
5.5 If no payment has been made within the payment period, the Tenant shall be in default by operation of law. In that case, Tenant shall owe statutory interest as well as extrajudicial collection costs of 15% of the principal amount of the Contract with a minimum of €350.
Article 6 – Changes & Cancellations.
6.1 Cancellation and modification of the Contract by Tenant shall be in writing, clearly stating the offer number.
6.2 The date of cancellation is the date the cancellation is received by Landlord.
6.3 Whole cancellation of the Agreement; with respect to the rental of the Venue(s) and Services:
6.4 If, in the event of cancellation of the Contract, the deposit(s) already received by Landlord from Tenant exceeds the costs to be paid in accordance with Article 6.3, Landlord shall refund Tenant the excess amount paid within 14 calendar days.
6.5 If an Agreement is partially cancelled in relation to the rental of a Location(s) and Services, the percentages mentioned in Article 6.3 (A) will be adjusted proportionately.
6.6 Reduction of the number of guests with settlement of costs in relation to agreed Services is possible only once up to a maximum of 7 working days before the agreed reservation date up to a maximum of 10% of the number of guests.
6.7 If more guests appear on the day of performance of the Agreement than agreed upon, the related costs will be charged on the basis of the data stated in the Agreement. The number of guests determined by or on behalf of the Landlord shall be leading therein.
Article 7 – Location(s).
7.1 It is the Renter’s responsibility to ascertain prior to entering into the Agreement whether the Venue(s) are suitable for the Renter’s intended activity.
7.2 The Location(s) include only the spaces described in the Agreement and the facilities specified therein.
7.3 The Tenant may not, without the express prior written consent of the Landlord:
7.4 Tenant undertakes not to cause nuisance or inconvenience to Landlord or third parties, including the visitors and residents of the Roggebotstaete estate, and shall ensure that guests and/or staff comply with this obligation.
7.5 The Tenant is aware that the Location(s) is adjacent to the Roggebotzand Silence Area and that it and its guests are bound by a certain maximum noise level, as laid down in the Regulation of the Provincial States of the Province of Flevoland containing rules on the physical living environment 2012, or regulations replacing that Regulation.
7.6 The Tenant is obliged to make the Landlord’s House Rules known to the guests, personnel and/or others involved by it in the rental of the Location(s). Tenant is responsible and jointly and severally liable to Landlord for compliance with the House Rules by itself and the parties mentioned in the previous sentence. Tenant indemnifies Landlord against all third party claims arising from the violation of the House Rules or General Conditions by Tenant, guests, staff or others involved by Tenant in the rental of the Venue(s).
7.7 Landlord reserves the right to address the Tenant in case of violation of the House Rules. If, after an initial warning regarding the violation of the house rules, the violation continues, the Tenant, including her guests and third parties engaged by her, is obliged to immediately leave the Roggebotstaete estate at the Landlord’s first request.
Article 8 – Execution
8.1 The furnishing, use and vacating of the Location(s) by Tenant shall be done in consultation with Landlord.
8.2 Landlord shall at all times have the right to impose further binding regulations in the establishment, use and evacuation of the Location(s) if necessary for public order and safety, on the advice of the fire department, police, mayor or Landlord itself.
8.3 Unless the Tenant has obtained the Landlord’s prior express written consent, the Tenant is not entitled to make any changes to the Location(s) and other areas and (outdoor) grounds.
8.4 The Renter accepts the Location(s) in the condition in which it is located at the start of the rental period. Defects found at the end of the Rental Period shall be deemed to have arisen during the Rental Period, unless the Tenant can plausibly demonstrate that the defects already existed before the start of the Rental Period.
8.5 The Tenant must return the Location(s) vacated and cleaned at the agreed time of termination of the Lease, in accordance with the house rules and in the condition in which the Location(s) was located at the start of the Lease. If Tenant fails to comply with the provisions of this Section 8.5, Landlord reserves the right to recover the related costs from Tenant.
Article 9 – Liability and damages
9.1 Tenant must take all necessary measures during the rental period to comply with the rules in these general conditions, the Agreement and the house rules.
9.2 The Tenant must properly and fully inform Landlord in writing of any risks to the Venue(s) and/or Landlord’s good name that may arise from the activities during the Tenancy. These risks include, but are not limited to, the visitor profile, the nature of the activities, potential threat or attraction of unwanted behavior, and social or political unrest. If Tenant breaches this duty to inform, Landlord has the right to terminate the Agreement without liability for damages and with immediate effect. Termination shall not affect Tenant’s payment obligation and Landlord’s right to recover damages.
9.3 The Tenant is liable for damages suffered by third parties as a result of renting the Location(s) and the spaces made available. The Tenant shall indemnify the Landlord against all third party claims arising from such damage.
9.4 The Tenant shall be required to compensate Landlord for damage to the Location(s), other premises and locations provided, and loss or damage to property of Landlord or its contracted third parties that occurs during the rental period, upon Landlord’s first request.
9.5 Landlord shall only be liable for damages to Tenant (i) that are covered by its liability insurance and up to the amount paid by the insurance, plus the amount of its deductible, or (ii) in the event of intent or gross negligence of its executives.
Article 10 – Force majeure
In cases of force majeure, circumstances not attributable to Landlord and as a result of which (timely) compliance with the Agreement cannot reasonably be required of Landlord, such as but not limited to (i) extreme weather, (ii) revocation of permits, (iii) restrictive governmental measures, or (iv) national mourning, Landlord shall have the right to rescind the Agreement in whole or in part and/or suspend the performance thereof, without any obligation to pay damages to Tenant. Any deposits will be refunded within 21 calendar days.
Article 11 – Applicable law
All legal relations between Landlord and Tenant shall be governed exclusively by Dutch law.
